Downloadable copy of the Delegation Request Form <form-template> <fields> <field type="header" subtype="h1" label="REQUEST TO APPEAR AS A DELEGATE" class="header"></field> <field type="text" subtype="text" required="true" label="First and Last Name" class="form-control text-input" name="text-1704999395773"></field> <field type="text" subtype="text" required="true" label="Street" class="form-control text-input" name="text-1704999425347"></field> <field type="text" subtype="text" required="true" label="Box # / RR #" class="form-control text-input" name="text-1704999426089"></field> <field type="text" subtype="text" required="true" label="Town" class="form-control text-input" name="text-1704999427239"></field> <field type="text" subtype="text" required="true" label="Postal Code" class="form-control text-input" name="text-1704999427674"></field> <field type="text" subtype="text" required="true" label="Email Address" class="form-control text-input" name="text-1704999414823"></field> <field type="text" subtype="text" required="true" label="Telephone Number" class="form-control text-input" name="text-1704999426722"></field> <field type="text" subtype="text" label="Fax Number" class="form-control text-input" name="text-1704999428082"></field> <field type="radio-group" required="true" label="Have you presented your issue before?" class="radio-group" name="radio-group-1705000082902"> <option value="not-spoken" selected="true">I have never spoken on this issue before, and my key points will be listed below.</option> <option value="spoken">I have spoken on this issue before, and the specific new information I wish Council to review will follow.</option> </field> <field type="textarea" label="Key points of presentation:" class="form-control text-area" name="textarea-1704999574880"></field> <field type="file" label="Supporting documents must be attached here." class="form-control file-input" name="file-1705000601670" multiple="true"></field> <field type="paragraph" subtype="p" label="If an individual appears as a delegate before Council or Committee of the Whole, a further presentation from the same individual concerning the same topic(s) will not be permitted within a period of twelve months unless there is significant new information to be brought forward. Specific new information must be identified on this form, which will require approval. (By-law No. 22-22, Section 11.3)" class="paragraph"></field> <field type="date" label="I wish to appear before Council on (date):" description="Meeting time is 6:00PM unless otherwise noted." class="form-control calendar" name="date-1704999699174"></field> <field type="paragraph" subtype="p" label="Note: Your request must be made no later than 5 days (120 hours) before the meeting date." class="paragraph"></field> <field type="date" label="I wish to appear before Committee of the Whole on (date):" description="Meeting time is 1:00 p.m. unless otherwise noted." class="form-control calendar" name="date-1704999746856"></field> <field type="paragraph" subtype="p" label="Note: Your request must be made no later than 5 days (120 hours) before the meeting date." class="paragraph"></field> <field type="paragraph" subtype="p" label="By submitting this form, you hereby declare that you have read and understood the Delegation Protocol at the bottom of this page and acknowledge the information contained on this form, including any attachments, will become public documents and listed on Municipal Meeting Agendas. You also understand presentation materials must be submitted with this delegation form and electronic presentations must be emailed to info@rmofspringfield.ca no later than noon the Friday prior to the meeting. " class="paragraph"></field> <field type="text" subtype="text" required="true" label="Your electronic signature:" description="Type your first and last name" class="form-control text-input" name="text-1705000212206"></field> <field type="date" required="true" label="Date of submission" class="form-control calendar" name="date-1705000253773"></field> <field type="header" subtype="h2" label="Delegation Protocol" class="header"></field> <field type="paragraph" subtype="p" label="The purpose of the delegation process is to allow residents to make their views known to Council. Council values and welcomes input, comments, and constructive suggestions. Since Council generally has to consider a large number of issues and concerns at any given time, the following protocol is observed: " class="paragraph"></field> <field type="paragraph" subtype="p" label="1) When called upon by the Chair of the meeting, the delegation representative shall proceed immediately to the podium at the front of the Council Chambers." class="paragraph"></field> <field type="paragraph" subtype="p" label=" 2) Remarks should be brief and to a maximum length of 15 minutes. Comments, when stated in a clear, concise and factual manner, are very much appreciated. " class="paragraph"></field> <field type="paragraph" subtype="p" label="3) To reduce the possibility of any misunderstanding, and to facilitate necessary follow-up, the Clerk requires a written copy of the presentation." class="paragraph"></field> <field type="paragraph" subtype="p" label=" 4) Discussion on topics other than the subject matter of the delegation request will not be permitted. " class="paragraph"></field> <field type="paragraph" subtype="p" label=" 5) Subsequent delegations on the same topic, without significant new information, will not be permitted. " class="paragraph"></field> <field type="paragraph" subtype="p" label=" 6) It is considered proper protocol and simply good manners not to ridicule or berate other individuals. Remarks or questions concerning the character or performance of named individuals or groups shall be immediately ruled out of order. (The Chair reserves the right to immediately end the delegation if the remarks are considered severe)." class="paragraph"></field> <field type="paragraph" subtype="p" label="7) Upon completion of his/her remarks, the representative should remain in position to allow for possible questions from Council members. Council members may ask questions for clarification purposes only. " class="paragraph"></field> <field type="paragraph" subtype="p" label="8) After completion of questions, the representative will be asked to return to his/her seat in the public gallery. " class="paragraph"></field> <field type="paragraph" subtype="p" label="9) Members of the public are reminded to refrain from making audible comments or noise (i.e. applause) while in the public gallery. " class="paragraph"></field> <field type="header" subtype="h3" label="As per Procedural By-law 22-22, Section 11.3, delegation requests may be denied under the following circumstances:" class="header"></field> <field type="paragraph" subtype="p" label="a) The subject matter is deemed to be beyond the jurisdiction of Council." class="paragraph"></field> <field type="paragraph" subtype="p" label="b) The issue is specific to a labour/management dispute, matters relating to litigation or potential litigation affecting the Municipality, including matters which are before and under the jurisdiction of any court." class="paragraph"></field> <field type="paragraph" subtype="p" label="c) Council has previously considered or made a decision on the issue and a delegation has appeared before Council with respect to the same issue within a period of twelve months following the date on which the issue was considered by Council." class="paragraph"></field> <field type="paragraph" subtype="p" label="Once approved, you will be contacted by RM staff with your delegation date, time, and further instructions." class="paragraph"></field> </fields> </form-template> Submit Submitting...